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SUMMER VENDOR MARKET SERIES

In conjunction with Pelee Island Winery & Kings Landing Catering
Summer Sundays

ABOUT SUMMER SUNDAYS by Pelee Island Winery & Kings Landing Catering:

A laid back Sunday afternoon filled with wine, food, song, good friends and summer vibes.

Time: 12:30 - 4:30 pm
Location: Pelee Island Winery (Kingsville)
Address: 455 Seacliff Drive, Kingsville

Live entertainment by: varies

Reservations not needed. Open to all.
Admission is FREE.
Wine and food available for sale.

Catering by Kings Landing Catering

THIS IS AN OUTDOOR EVENT. The Vendor Market will set up on the front lawn of Pelee Island Winery. (Inclement weather plan: vendors will be moved to the Canadian Room inside Pelee Island Winery. Tents will not be required if we move inside, however all other requirements must be met as outlined in the vendor application below.)

VENDOR GUIDELINES

TYPES OF VENDORS

Vendor spaces are open to small business owners who create their own products and/or services. Select food vendors may be considered.


LOCATION, DATES & FEES

Pelee Island Winery (front lawn) – 455 Seacliff Drive, Kingsville
4 dates available:

  • Sunday, June 30th 12pm – 5pm
  • Sunday, July 28th 12pm – 5pm
  • Sunday, August 25th 12pm – 5pm
  • Sunday, September 8th 12pm – 5pm

VENDOR FEE STRUCTURE

One (1)  vendor market: $50
Each additional vendor market: $40 each

(1 vendor market = $50, 2 vendor markets = $90, 3 vendor markets = $130, 4 vendor markets = $170)


CANCELLATION POLICY

FULL REFUND:
Vendors must cancel at least 14 days prior to each scheduled market date in order to receive a full refund.

PARTIAL REFUND:
Vendors that cancel between 10-14 days of their scheduled market will receive a refund of the vendor fee paid less $15.00.

NO REFUND:
Fees will not be refunded to vendors that fail to show up to the market, or who email to cancel less than 10 days prior to their scheduled market date(s).

Vendors must cancel via email to hello(at)solopreneursisters(dot)com. Phone calls, voice mail and/or text messages are not sufficient.


INSURANCE REQUIREMENTS

ALL vendors are required to provide a Certificate of Insurance stating the vendors full name, address and liability limits, no later than 14 days before your first confirmed market date.

The vendor is responsible for adding Tara Brown O/A Solopreneur Sisters as an additional insured. Please forward the following information to your insurance broker:

  • Additional Insured: Tara Brown O/A Solopreneur Sisters
  • Location: Pelee Island Winery 455 Seacliff Drive, Kingsville, ON N9Y 2K5
  • Dates: list all confirmed dates of participation

MARKET-DAY RULES

  1. Vendors will set-up in their assigned space on the front lawn of Pelee Island Winery
  2. Vendors set-up must be completed between 9am-11:30am on the day of the market.
  3. Vendor vehicles can be parked close to the front lawn for set-up, but must be moved to designated vendor parking spaces by no later than 11:45am.
  4. Hydro is available to a limited number of vendors (assigned according to COMPLETED registration date). Vendors must provide their own extension cords and/or power bars.
  5. Vendors must stay for the entire time, even if the event of a poor turnout or poor weather. If a vendor sells out of product, a “sold out” sign may be displayed, but the tent, tables or display should not be removed until the end of the market.
  6. Tear down can begin AFTER the market has closed at 5pm

There will be no setup or tear down permitted between 12-5. Please do not apply if you cannot be set up by 12noon or cannot stay until the end of the market at 5pm.

NOTES ABOUT DISPLAY SPACE:

  • Vendors are required to provide their own tents (10’x10’ maximum), tables, chairs and display pieces.
  • There will be an additional 2-4’ left between each vendor tent for tie downs.
  • Vendors are responsible for ensuring that their tents are securely tied down and any trip hazards are clearly marked
  • Displays must be contained within the vendors tent
  • Pop-up banners, table banners and hanging banners are permitted, provided they are displayed within or on the vendors tent and DO NOT ENCROACH on walkways
  • All items that are not part of the vendor's display MUST be stored away, either under the vendors table or in a nearby vehicle. This includes, but is not limited to, empty boxes, extra stock and packing material.
  • It is the vendors responsibility to make sure their space is neat and free of anything that may be considered a trip hazard (cords, boxes, displays, etc.)
  • Vendors that do not abide by the above display conditions will be asked to adjust their displays accordingly

PROPOSED MARKETING

  • Marketing and promotion via social media (including, but not limited to, Pelee Island Winery, and Kings Landing Catering social media outlets and newsletters)
  • Printed materials (i.e. posters, postcards, etc.) will be distributed
  • As a vendor we encourage you promote the event on your social media as well (social media graphics will be provided a FB group for the confirmed vendors)

HOW TO BECOME A VENDOR

After carefully reviewing the Vendor Guidelines, please complete the application below. Once your application has been received, it will be reviewed and you will be contacted within 2 business days (excludes weekends and holidays).

PLEASE NOTE THAT SUBMISSION OF THIS APPLICATION DOES NOT GUARANTEE YOU A SPACE.

If your application is accepted, your confirmation email will contain how and when payment must be made. Registration is considered COMPLETE once payment, and any additional requested information (i.e. Certificate of Insurance) has been submitted. Vendors will not be promoted or listed as a vendor until registration is complete.

NOTE: there will be a private Facebook group for confirmed vendors. There is no pressure to be active in the group. This will be a temporary group, to be used only for the purpose of keeping all event information and promotional materials in one spot, for easy access by all vendors. If you have any questions in regards to the event, please post it in the group so that all members can see the question and the answer.

VENDOR APPLICATION